How to sync your external calendar to Poptop?

Keeping your availability up to date is essential for getting bookings on Poptop. By syncing your external calendar (Google, Apple, or Outlook), you’ll:

• Only appear in searches when you’re truly available
• Save time blocking dates manually
• Increase your chances of becoming a Super Supplier
• Improve your visibility in our search rankings

Follow the step-by-step guide below to sync your calendar.

✅ What You’ll Need

• Access to your Google, Apple, or Outlook calendar
• A desktop or laptop (Google & Outlook require this)
• A Poptop Supplier account

🗓 Google Calendar (Desktop Only)

1. Open Google Calendar on your desktop
2. Click the three dots next to the calendar you want to sync → choose Settings and sharing
3. Scroll to Access Permissions and make the calendar Public
4. Scroll to Integrate Calendar
5. Copy the link from Public address in iCal format
6. Go to your Poptop calendar → click “Sync My Calendars” → “Add New Calendar”
7. Paste the link into the URL field, give the calendar a name, and choose which services to sync
8. Click Save & Sync

Google syncs every 4 hours automatically.

🍏 Apple Calendar (Desktop)

1. Open Apple Calendar
2. Right-click the calendar name → click Sharing Settings
3. Tick Public Calendar
4. Copy the URL that appears
5. Head to your Poptop calendar → “Add New Calendar”
6. Paste the link, give the calendar a name, and sync it with your services
7. Click Save & Sync

Apple will sync every 4 hours with Poptop.

📱 Apple Calendar (iPhone/iPad)

1. Open the Calendar app → tap Calendars
2. Tap the i icon next to the calendar you want to sync
3. Turn on Public Calendar → tap Share Link → tap Copy
4. Go to the Poptop website and open your calendar
5. Click “Add New Calendar”
6. Paste the link, name your calendar, choose services, and click Save & Sync

💼 Outlook Calendar

1. Open Outlook Calendar → click the gear icon (top right)
2. Go to View All Outlook Settings → Shared Calendars
3. Under Publish a Calendar, select your calendar and set to Can View All Details
4. Click Publish and copy the ICS link
5. Open your Poptop calendar → “Add New Calendar”
6. Paste the link, name it, choose services, and Save & Sync

⚠️ Important Notes

• Only the next 100 events will sync from your calendar
• You can manually re-sync at any time to pull in newly added events
• Any unavailable dates will remove you from searches and protect you from being booked when busy

Need help syncing? Message our team and we’ll walk you through it.